(Adapted from the Baptists Together Privacy Statement August 2016)
West of England Baptist Association (referred to as we, us or our) are committed to protecting and respecting your privacy. We think it is extremely important to keep any personal information we hold secure and confidential.
Laws apply to our use of anyone’s personal information and everyone has rights regarding how their personal information is handled.
We have published this statement to tell you:
In this statement when we refer to our Partners we mean the organisations listed at the end of this statement.
When you first come into contact with us (which may be for a variety of reasons) we may collect your name and contact details for use by us and by our Partners. Other information we may collect from you will depend on the reason for the contact and these are detailed below.
|* Accreditation of Ministers and Church Workers
[For information about the use of non-personal information and web browser cookies please see our Appendix]
If appropriate, we may get the information, or related information, from
If we already have contact with you we have most likely already collected any/all of this information.
We are committed to holding your personal information securely. This means only those of our staff (and staff of our Main Partners) that need to see it have access.
We may store your information electronically, in paper form, or both.
The National Baptist Database is held on a server at Baptist House in Didcot. Secure remote access to this is provided to authorised users working outside Baptist House. Such access is controlled by the Database Officers.
All our computers including laptops are password protected. Laptop computers and other mobile devices which contain confidential information are also encrypted.
Our paper files which hold personal information (other than names and contact details) are kept in securely locked cupboards.
We will hold and use your personal information until it is no longer required for our purposes.
In connection with our website, we adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our site.
· To enter into the National Baptist Database which holds
– Names and contact details of key people in our churches and partner organisations. This information is accessible by all our staff and all staff in our Main Partner Organisations. Our other Partners do not have access to our database.
– Names and contact details of individuals applying for accreditation as Ministers or Church workers. This information is accessible by all our staff and all staff in our Main Partner Organisations. Our other Partners do not have access to our database.
– Career history details for ministries team and pension office purposes. This information is accessible as needed by our staff and staff in our Main Partner Organisations. Our other Partners do not have access to our database.
· To produce (as required) a Directory of churches and ministers which is a public document
· To process any application from you, for accreditation, training, pensions or grant funding
· To enable us to be more effective in providing help and support for students, ministers, charity trustees and other church contacts
· To provide the Baptist Ministers Fellowship and members of the Baptist Union Council with appropriate administrative details relating to changes to the Registers of Nationally Accredited Ministers and Church Workers
· To process transactions made through our website using only the information you have provided when placing an order.
· To send periodic emails to you if you subscribe to one of our mailing lists or have made an order through our website. You will always have the option to unsubscribe to further emails using the unsubscribe instructions at the end of each email.
· Maintaining contact with you, inviting you to events, and offering and booking appointments with you
· To enable us to respond to you when you use the ‘contact us’ or response facility on our website. Data collected in this way will not be used for any other purpose.
· Meeting our legal obligations and exercising any legal rights
· Other purposes for which we may anonymise your information so that it cannot be linked to you. In that case we may use the data for any purpose including for example statistical analysis
We use your information in line with our Data Protection Policy and the policies and procedures that apply to our use of your information. All staff members are required to sign a statement to confirm their awareness and personal acceptance of the policy.
Normally, only we and our Main Partner Organisations will be able to access your personal information. However there may be times when we disclose your details to others, as follows.
Our closely allied Associate Partners whose purposes dovetail with ours
In response to specific requests from church members and others, we will pass on contact details of
· BUGB accredited ministers and church workers
· Those people listed on our database as a Church Secretary
Those organisations and people who enable us to provide our services to you, or who provide services on our behalf. This may include
· Payroll (for staff) and pensions
· Consultants, professional advisors and occasional volunteers (on a need to know basis)
· Third party service providers who help us operate our website or administer activities on our behalf such as sending out newsletters or surveys by email or post. Your information will be shared with these providers for these limited purposes unless you specifically request us not to.
In relation to matters of accreditation – members of any Baptist Union or denomination in the UK or overseas who are members of the Baptist World Alliance (BWA), World Council of Churches (WCC), or other churches educational establishments, denomination or partner organisations if appropriate. Such information will not be sent outside the European Economic Area without your specific consent.
The Psalms and Hymns Trust to enable them to provide appropriate pastoral support for
· For crime prevention or detection, risk assessment, resolution of complaints or other issues
· Local authorities, Safeguarding Boards, regulators, Government departments and other public authorities
· The Police, fire service, health authorities or medical practitioners
We may sometimes be obliged or permitted to disclose your personal data by law such as by a regulator with appropriate legal authority, court order or for other legitimate purposes.
We can process information about you (including receiving and disclosing personal data about you) in relation to any risk of children, young people or vulnerable adults suffering harm or potential harm. The source of the personal information for these purposes will be:
· Disclosure and Barring Service
· Up to date intelligence from the Police or other law enforcement agencies
Such information may be disclosed by us to:-
· The Minister and Trustees of the relevant church
· The Safeguarding Officer or appropriate senior staff member of any relevant partner Association
· Safeguarding officers of any third party
· The Police or other law enforcement agencies
We do not give anyone else access to your information for their marketing or commercial purposes [without your specific permission.]
We will not share your personal information with anyone who claims to represent you unless we are satisfied that you have appointed them or they act in some recognised official capacity. There may be a delay to us dealing with requests whilst we confirm the caller’s identity, or check that we have your approval to deal with them.
Where you have given us information expressly in confidence we will keep this information confidential. This means we will store it securely and not share it with other parties unless you have given us explicit permission to do so or there is a statutory duty or court order to disclose. Where we cannot provide our services or support for you unless we can share this information with others, we will require that any information we do share is in turn kept confidential by those other persons.
Others may supply information to us which is confidential, particularly for accreditation purposes or our pastoral support for ministers. Where information is confidential we may not be able to share the information or the source with you.
You have the right to ask us not to process your personal information. However you will need to understand that we may be unable to provide our services to you if we are unable to record and process certain details. You can ask us to amend or correct your personal data.
This Statement may change. We will display the current Statement on our website at www.webassoc.org.uk
If you have any questions about this Privacy Statement, the practices of our web site, or your dealings with the site, please contact us at:
West of England Baptist Association
The Old Forge
Bristol BS16 1DN Tel: 0117 965 8828
Baptist Union of Great Britain
Bristol Baptist College
Central Baptist Association
East Midland Baptist Association
Eastern Baptist Association
Heart of England Baptist Association
London Baptist Association
North Western Baptist Association
Northern Baptist Association
Northern Baptist College
Regent’s Park College
South Eastern Baptist Association
South Wales Baptist College
South Wales Baptist Association
South West Baptist Association
Southern Counties Baptist Association
Yorkshire Baptist Association
BMS World Mission
Baptist Union of Scotland
Baptist Union of Wales
North Wales Baptist College
Retired Baptist Ministers Housing Society
Scottish Baptist College
FURTHER DETAILS ABOUT USE OF INFORMATION COLLECTED FROM OUR WEBSITE
We understand if you want your data to be private and we don’t penalise any user for that decision. You are still, and always will be able to browse our website without being penalised for your decision (although some aspects of our website requires cookies to be set). If you have decided to stop our website from storing cookies on your machine we will have to set one which stops our ‘cookie notification’ script from being displayed.
By using our site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.
WEB COOKIES USED BY OUR WEBSITE (www.webassoc.org.uk)
|Cookie||Name||Purpose / More information|
|These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
Click here for an overview of privacy at Google
|These cookies are set for logged in users of our website only. Users may log in to edit details on the church directory pages.|