The Charity Commission requires charities to report serious incidents. If a serious incident takes place within your church, it is important that there is prompt, full and frank disclosure to the Commission.
You need to report what happened and, importantly, let the Commission know how you are dealing with it, even if you have also reported it to the police, a Solicitor or this Association. You need to do this as soon as possible.
The Charity Commission guidance on this is available here. Quotes in this document are taken from that guidance, which we recommend that all church leaders read in full and adhere to [bold text is ours].
“A serious incident is an adverse event, whether actual or alleged, which results in or risks significant:
For the purposes of this guidance, “significant” means significant in the context of your charity, taking account of its staff, operations, finances and/or reputation.”
A list of examples of what to report and what not to report is available on the Charity Commission website.
In a Baptist Church context this could include:
Cyber fraud – church email account hacked and bank account raided
Attempted fraudulent misuse of a church cheque that you intercepted
A Data Protection Breach which you reported to the ICO
A spate of thefts of money or property from the church.
A member of the fellowship reports having been harmed by another member or church worker
“If something does go wrong, you should take immediate action to:
The Charity Commission expect you to make a report as soon as you are clear that the event should be reported. You should not wait for the outcome of an investigation, whether internal or by an external agency. You can report serious incidents by email to: RSI@charitycommission.gov.uk
Remember: You should report what happened and explain how you’re dealing with it, even if you have already reported it to the police or another regulator and even if it’s still under investigation.
If you’re reporting the incident as a charity trustee, you need to confirm that you have authority to report on behalf of the trustee body.
Who should you inform internally? Don’t keep it to yourself, certainly share it with the trustees/church leadership as they are ultimately responsible to the Charity Commission.
Which of the church’s policies and procedures need to be followed?
Can you deal with the situation immediately? If not, how can you minimise the impact?
Consider taking advice, e.g. legal or accounting advice.
Consider whether you need to file a Serious Incident Report with the Charity Commission
Look to the future: do you need to improve policies and procedures?
Whilst they can help churches draft a Serious Incident Report WEBA staff cannot: